Terms and Conditions

Effective Date: January 12, 2026

1. Scope of Use

This application is provided for authorized employee use only. Access is granted solely to support internal business operations.

Unauthorized access, use, or distribution of the application or its data is strictly prohibited.

2. User Accounts

Users are responsible for:

• Maintaining the confidentiality of their account credentials
• Ensuring all activity performed under their account complies with company policies
• Reporting suspected security incidents or unauthorized access immediately

3. Acceptable Use

Users agree to:

• Use the application only for legitimate business purposes
• Enter accurate and truthful information
• Comply with all applicable company policies and procedures

Users must not:

• Attempt to bypass security controls
• Access data beyond their authorization level
• Introduce malicious code or disrupt system functionality

4. Monitoring and Auditing

The company reserves the right to monitor system usage, review activity logs, and audit data to ensure security, compliance, and proper use.

5. Intellectual Property

All software, data, content, and system configurations within the application are the property of the company. No ownership rights are granted to users.

6. Availability and Modifications

The application is provided “as is” for internal use. The company may modify, suspend, or discontinue access or functionality at any time.

7. Limitation of Liability

To the extent permitted by law, the company is not liable for any indirect, incidental, or consequential damages arising from the use of the application.

8. Termination of Access

Access to the application may be suspended or revoked due to role changes, policy violations, or termination of employment.

9. Acceptance

By accessing or using this application, users acknowledge that they have read, understood, and agree to these Terms and Conditions.

Privacy Policy

Effective Date: January 12, 2026

1. Purpose

This Privacy Policy explains how information is collected, used, stored, and protected within this application. This application is intended solely for internal business use by authorized employees and is not available to the general public.

2. Information We Collect

The application may collect and store the following types of information:

• Employee identification information such as name, email address, username, and role
• Business-related data entered by users, including assets, vendors, contacts, NCRs, ECNs, and related records
• System activity data such as login times, actions performed, and audit logs
• Technical information including IP address, browser type, and device information for security purposes

No personal information unrelated to business operations is intentionally collected.

3. Use of Information

Information collected through the application is used exclusively for legitimate business purposes, including:

• Supporting daily operational tasks
• Managing internal records and workflows
• Enforcing security and access controls
• Auditing, troubleshooting, and system improvement
• Meeting internal compliance and reporting requirements

4. Access and Disclosure

Access to information is restricted based on user roles and job responsibilities. Data may be accessed by authorized personnel, including system administrators and management, as required for business operations.

Information is not shared with external third parties except where required for infrastructure, security, or legal compliance.

5. Data Security

Reasonable administrative, technical, and organizational safeguards are in place to protect information against unauthorized access, alteration, or disclosure. Users are responsible for maintaining the confidentiality of their login credentials.

6. Data Retention

Data is retained in accordance with internal company policies and operational requirements. Records may be archived or deleted when no longer required for business or compliance purposes.

7. Employee Responsibilities

By using the application, employees acknowledge that:

• The system is company property
• Data entered into the system is company-owned
• System usage may be monitored for security and operational purposes

8. Changes to This Policy

This Privacy Policy may be updated periodically to reflect changes in business practices, system functionality, or legal requirements.